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Service record checklist

Print this page from your browser and keep it in the front of your records binder. Check each receipt against it the day the work is done, while the visit is fresh. The items come from the City's Grease Interceptor Maintenance page.

Each service receipt or invoice should show

Date and time of servicing
What work was performed
Estimated percentage of fats, oils, grease and solids found in the interceptor
Estimated servicing frequency
Condition of the grease interceptor
Where the waste was taken for disposal

Each disposal record must show

Name of the disposal company
Date of disposal
Type of waste disposed
Measured quantity of waste disposed

Also keep on site

Service contracts, receipts and invoices, each for at least seven years
The interceptor's manufacturer and installation drawings, if its markings can't be seen once installed (installation rules)
Staff training records (regulations, safety, waste management, spill response, record keeping), also for seven years (kitchen practices)
If you service your own interceptor: your maintenance log, kept on site at all times
If you have a grease recovery device: daily logs of maintenance and grease removal

Tip: a one-line summary per visit at the front of the binder (date, grease and solids percentage, days since the last service) shows your fill rate at a glance. It's also the evidence the City looks for before allowing a longer interval.